Enter for Explore/Bronze/Silver/Gold

Overview

Arts Award Explore, Bronze, Silver and Gold are regulated qualifications meaning that centres entering young people for these qualifications must provide the advisers’ internal assessments to Trinity.

Centres can enter young people for Arts Award year-round. This must be done only once portfolios and adviser assessments have been completed and centres are ready to provide young people’s details and marks.

There is no requirement to book moderation in advance, as centres will not be moderated every time they enter young people for Arts Award. Centres will only be moderated in some instances externally by Trinity to validate the advisers’ assessments. When entering young people for Explore/Bronze/Silver/Gold levels, centres must ensure all portfolios are available for moderation, in case they are selected to be moderated. Moderation is conducted online via our portfolio submission platform. Read below and the Moderation page for further information.

Before you enter young people:

• Your organisation must be a validated and registered Arts Award centre

• Advisers must be linked to the centre via the centre portal

• Your email address must be up-to-date on the centre portal (this is where you will receive the invoice and moderation notification email, if selected to be moderated)

• Young people's portfolios must be complete and accurately assessed by an Arts Award adviser trained at the respective level. Ensure you are using the most recent toolkit: 7th edition for Bronze/Silver (2023) and 6th edition for Gold (2020). All portfolios must be available for online moderation, in case moderation is required

• Collect an email address for each young person you will enter for Arts Award for the issue of their digital certificate. For young people under 18, this must be the email address of their parent/guardian. Important note: This is compulsory information to enable us to issue the digital certificate to each young person. We are unable to accept the centre or adviser's email address. Centres and young people may additionaly opt to purchase paper certificates. Centres who have specific challenges to gathering email addresses for digital certificates (e.g. young people who are in care), should contact the Arts Award team to discuss alternative arrangements. For more information, see Certificates Information.

What happens next?

Once you have entered the young people successfully via the centre portal, you will receive the invoice automatically via email. Invoices are sent to the person who entered the young people via the portal and also to the main Finance contact registered for the centre. Invoices are generated per submitted order and large group discounts are calculated and applied per order.

We will also notify you within three working days whether your centre has been selected to be moderated or not. Visit the Moderation page for information on the moderation process and associated timelines.

Always allow eight weeks from the point of entering young people to the issue of certificates in the event moderation is required.

If your centre has not been selected to be moderated, certificates will be issued within four weeks from the point you entered young people for Arts Award. Centres are responsible for keeping a record of young people’s marks and a sample of arts logs or portfolios each time they enter young people for Arts Award. We recommend a 10% sample or 5 portfolios as a minimum where working with large groups for a minimum of 3 years, the sample can be a digital copy and does not need to be the original work.

Find out more about Arts Award certificates.